Setup macOS 12 Email last modified 2022-12-19

The purpose of this page is to describe how to set up an OlympusNet email account on a macOS device.
If you’ve earlier set up an account and run into problems or need to make changes to an existing account, go to Change macOS 12 Email Settings .

The instructions below are for a POP setup. We prefer POP for devices suitable for archiving email such as laptops and desktops, IMAP for portable devices with smaller screens. The reasons for that preference are described in POP or IMAP?
That article describes the difference between how email on laptops and iPads/iPhones behave.

Domain customers use username@your-domain.com wherever janedoe@olympus.net appears.

1. Before getting started, have ready the email password agreed upon with OlympusNet staff. You may change this later.
2. If this is a first-time setup of email on the macOS device, open the Mail icon in the Dock, which will display Choose a Mail account provider, then skip to step 6.
3. Open Mail, then in Mail’s dropdown menu, select Preferences.
4. In the dialog box that opens, select Accounts.
5. In the left vertical panel, select + to add an email account.
6. Select Other Mail Account… then select Continue.
   
   
   
7. Fill in your Name (Jane Doe) as you wish it to appear to others, your Email Address, janedoe@olympus.net, and your email Password, then select Sign In.
   Apple Mail doesn’t yet know the correct names of the mail servers so it will display:
   Unable to verify account name or password.
   
   
   
8. Leave User Name: empty.
   For Account Type: select POP unless IMAP better meets your needs. The difference between the two is explained in POP or IMAP?
   Fill in the Incoming and Outgoing Mail Server fields with:
   mail.userservices.net for janedoe@olympus.net addresses.
   mailc11.megamailservers.com for addresses in your domain, for example, sally@example.com.
   Select Sign In.
   
   
   
9. The account will verify that it can connect to the Incoming and Outgoing mail servers. If a verification error pops up, it’s likely because there’s a typo in one of the fields, typically the password. Retype the password if you don’t find typos elsewhere.
10. If the verification succeeds, send a test email from this account to this account.

Correct Setup Errors

If the verification fails, correct the error(s) by following the instructions at Change macOS 12 Email Settings,
then return to set up Junk Filtering and, optionally, Email Privacy Protection.

Enable Junk Filtering

See Reduce junk mail in Mail on Mac.

1. If you enable Junk Filtering and drag spam to Junk instead of deleting it, Apple Mail will, in time, learn what you classify as spam. If you delete spam, Apple Mail will not learn your preferences.
   In Mail/Preferences/Junk Mail enable Junk Mail as follows:
   
   
   

Enable Email Privacy Protection

We suggest that you consider enabling Monterey’s Email Privacy Protection, How to Enable Mail Privacy Protection on macOS Monterey.

1. To enable Privacy Protection, in Mail/Preferences/Privacy, enable Protect Mail Activity as follows:
   
   
   

About Hide My Email with an iCloud+ plan

1. You can use an Apple-provided random email address to shelter your OlympusNet email address from spammers. Apple keeps track of the sites you’ve set up with those random email addresses making the management of these addresses simple.
   See Set up and use Hide My Email in iCloud+ on all your devices.